Policies

Deposit Policy

A $500.00 non-refundable deposit is due to secure and guarantee the date of your event. After this initial deposit has been made, a deposit schedule will be drafted for payment of the event. Sixty days prior to your event a 50% deposit of the total cost is due. The final payment of this schedule will be due five business days prior to your event date. Each deposit is non-refundable and is credited to your final bill. (additional 2% for credit cards)

Payment Policy

Payment of the total balance is required five business days prior to your event date. This will reflect any changes made leading up to this payment and will also be based on the guaranteed number of guests. If there is any balance due on the day of your event, it can be paid at the conclusion of the event.(additional 2% for credit cards)

Guarantees

A tentative number of guests must be provided three weeks prior to your event. The guaranteed number of guests attending and each individual meal selection will be due ten days prior to your event. This figure will be considered your minimum guarantee, which is not subject to reduction. In the event that no guest count is given, you are then responsible for payment of the number of guests stated in your original inquiry.

*The following food and beverage minimum guarantees are required for banquet events from May – October (before tax and service): $6,500.00 for Friday events, $9,500.00 for Saturday events, and $4,500.00 for Sunday events. Events outside of the above dates do not require a minimum guarantee.

*A Banquet charge applies to all events. This charge includes Linen, China, Glassware and Flatware, Dance Floor, use of our beautiful Terrace, dinner entrée for the Bride & Groom a five hour reception, and (upon membership approval) any fees owed to MMG, Inc.

Cancellation Policy

If you need to cancel your event, any deposits made up the date of cancellation will not be refunded. Also, the client becomes responsible for any expenses that Ventosa Vineyards incurred in preparing for your event. You agree to hold Ventosa Vineyards harmless and agree to pay all legal expenses incurred by Ventosa Vineyards in the event of litigation or enforcement of this agreement.

Menus

All menu selections must be finalized a minimum of three months prior to your event. Menu prices are guaranteed 30 days prior to your event. Prices are subject to change without notice.

Beverage Service

Ventosa Vineyards offers a variety of beverages that you can choose to have offered at your event. Therefore, it is the policy of Ventosa Vineyards that no beer, liquor, or wine be brought onto the property by an outside source. Please note that all alcohol sales are regulated by the laws of the State of New York. No person under 21 years of age can be served, posses, or consume alcoholic beverages.

Contact List

Ventosa Vineyards is happy to provide you with a “list of contacts” in order to guide you in planning for your special event. Ventosa Vineyards is not responsible for the actions of those on the “list of contacts”.

Decorations

Special arrangements including decorations, flowers, displays, and audio visual equipment should be discussed in advance. Additional charges may apply to these special arrangements. Note: Ventosa Vineyards is a Roman Catholic consecrated facility that its wedding receptions and ceremonies has an agreement with MMG, Inc. Therefore, the picture of The Sacred Heart and the Crucifix must remain un-desecrated.

Service Charge & Sales Tax

New York State tax of 8% is charged on food and beverage, special services, and room rentals. A service charge of 12% and an event support charge of 6% is added to the food and beverage total of your event.